Privacy Policy

This Privacy Policy describes how Mind Merge Technologies (“Company,” “we,” “our,” or “us”) collects, uses, discloses, and protects your information when you use our mobile and web application (“App”).

By using our App, you agree to the collection and use of information in accordance with this Privacy Policy.

1. Information We Collect

We collect the following types of information to operate our employee-management and attendance system:

1.1 Personal Information Provided by You

During signup or profile completion:

• Full Name
• Mobile Number
• OTP verification data
• Email (personal & job)
• Date of Birth & Place of Birth
• Address
• Nationality, Gender, Marital Status
• Emergency Contact Details
• Education & Employment History
• Designation, Department & Employee ID
• Family Details (Spouse, Children)

1.2 Documents & Proofs

• ID/address proofs
• Educational certificates
• Bank account details
• Tax information

1.3 Biometric / Facial Recognition Data (if applicable)

• Facial images captured through IP-based cameras to mark attendance
• Images captured when detecting unknown faces for security alerts

1.4 Device & Usage Data

• IP address
• Device information
• App interaction logs
• Login and logout timestamps

2. How We Use Your Information

Your information is used to:

• Create and manage employee accounts
• Verify your identity using OTP and mobile number
• Maintain accurate attendance records using IP cameras
• Detect unknown persons for workplace safety
• Enable admin approval for leave management
• Display tasks, timesheets, and updates
• Provide notifications from management
• Maintain HR records, payroll support, compliance, and auditing
• Improve functionality and security of the App

3. Sharing of Information

We may share your data with:

3.1 Internal Company Administration

• HR department
• Payroll/finance team
• Managers for attendance, tasks & leave approval

3.2 Third-Party Service Providers

Only for:

• Facial recognition tools
• Cloud hosting & data storage
• SMS/OTP verification services

These providers follow strict confidentiality and data protection requirements.

3.3 Legal or Compliance Requirements

We may disclose data if required by:

• Court orders
• Government authorities
• Applicable laws and regulations

4. Security of Your Information

We implement appropriate security measures including:

• Encryption of sensitive data
• Secure servers and restricted access
• Regular security audits

However, no method of transmission is 100% secure. Users are advised to maintain confidentiality of their login credentials.

5. Data Retention

We retain your data:

• As long as your employment is active
• For legal and auditing purposes, as required
• Until the company removes or deletes your account

Once an employee resigns or is removed, their data may be archived securely as required by law.

6. Your Rights

Depending on your region, you may have the right to:

• Access your data
• Request corrections
• Request deletion (subject to employment requirements)
• Withdraw consent for optional data

7. Children’s Privacy

This App is intended only for adults employed by organizations. We do not knowingly collect data from anyone under 18.

8. Changes to This Privacy Policy

We may update our Privacy Policy periodically. Updates will be posted here with a revised “Last Updated” date.